User Sharing

User sharing enables you to share a draft or record with another KTH Data Repository user. If the person you want to share a record with does not have a KTH Data Repository account, you can instead use link sharing.

Permissions

You can grant one or more users one of the following four permissions:

• Can view – Grants access to view restricted/embargoed files of all current and future versions of a published record.
• Can preview drafts – Grants access to view drafts (unpublished records) and restricted/embargoed files of all current and future versions of a record/draft.
• Can edit – Grants access to edit drafts and view restricted/embargoed files of all current and future versions of a record.
• Can manage – Grants access to manage access, edit drafts, and view restricted/embargoed files of all current and future versions of a record.

Note: The permissions apply to all current and future versions of a record.

Overview

• Share a record
• Share a draft
• Change permission for a user
• Remove a user

Share a Record

1. Go to the record you would like to share and click the blue Share button.

   

   Click the Share button

2. Click the green Add people button in the Share access dialog under the People tab.

   

   Click the Add people button

3. In the Add people dialogue, use the User field to search for one or more users by name, username, or email address.

   Note: Only users who have public profile visibility can be found and added.

   

   Use the User field to search for users

4. Under Access, select the permission you would like to grant the selected users.
5. Choose if you want to notify the users and optionally write a message to them.
6. Click the blue Add button to grant the users access.

Share a Draft

1. From the upload form, click the blue Share button.

   Note: You must save and provide minimal metadata for the button to become enabled.

2. Follow the Share a Record instructions from step 2.
3. To share a draft (unpublished record), you must grant one of the following permissions:
4. Can preview drafts
5. Can edit
6. Can manage

Change Permission for a User

1. Open the Share access dialog (see Share a Record and Share a Draft).
2. Click the drop-down menu in the Access column and choose a new permission.
3. Once the change has been saved, it will be confirmed with a small green tick mark.

   

   Use the Access column to change permissions

Remove a User

1. Open the Share access dialog (see Share a Record and Share a Draft).
2. Click the red Delete button next to the user you want to remove access from.