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Collaborate and share

About Collaboration and Sharing

KTH Data Repository's collaboration and sharing features allow you to share individual records/drafts with other users and communities.

From a high-level perspective, KTH Data Repository's features allow you to:

  • Share individual records and drafts with specific users via links, as well as allow guests/users to request access.
  • Share collections of records via communities.

Individual Records/Drafts

Individual records/drafts can be shared in different ways depending on whom and how you want to share:

  • User sharing – Enables you to share records/drafts with other KTH Data Repository users.
  • Link sharing – Enables you to create a secret link that provides access to your record (e.g., with persons who do not have a KTH Data Repository account).
  • Access requests – Allows guests/users to request access to a restricted/embargoed record.

Permissions

The table below provides an overview of which permissions can be granted for the different types of sharing:

User sharing Link sharing Access requests
Can view ✅ Grants access to view restricted/embargoed files of all current and future versions of a published record. ✅ ✅ ✅
Can preview drafts ✅ Grants access to view drafts (unpublished records) and restricted/embargoed files of all current and future versions of a record/draft. ✅ ✅ ❌
Can edit ✅ Grants access to edit drafts and view restricted/embargoed files of all current and future versions of a record. ✅ ✅ ❌
Can manage ✅ Grants access to manage access, edit drafts, and view restricted/embargoed files of all current and future versions of a record. ✅ ❌ ❌

Collection of Records

The communities feature allows you to organise a collection of records and share the collection with members of the community, who can be granted different roles as part of the community (see About Communities).

This section focuses on how you submit drafts/records to a community and how you manage your submissions, regardless of whether you are a member or not:

  • Submit for review – Learn how to submit a draft (unpublished record) to a community.
  • Submit to community – Learn how to submit an already published record to a community.
  • Managing submissions – Learn how to manage your submissions.
  • Membership invitations – Learn how to accept/decline membership invitations.